FOREIGN NATIONALS [INTERNS]

Application Overview

Eligibility Young foreign nationals of developing countries (OECD/DAC-listed countries)
Recruitment numbers 100 interns (around 30 will be international students already in Japan)
Application period From mid-May to June 30, 2016 Application was closed
Intern destination Private-sector companies, industry associations, and non-profit corporations in Japan. Host companies are determined after matching by the Program Office and subsequent approval by the Screening Committee.
Internship period International students in Japan: 20th September to 21st November 
Overseas foreign nationals: 27th September to 21st December or 14th October to 28th December
*Dates for travel to and from Japan will be determined in advance by the Program Office.
Application requirements

Applicants satisfying all the following requirements are eligible.

  • □Holding citizenship of an eligible country or region.
  • □Able to undertake both the internship and preliminary training full-time at the host company. (International students must also able to balance these against their studies)
  • □Agreeing with the spirit of this program, and through the internship promoting internationalization of Japanese companies, developing the overseas business of Japanese companies, and working together to construct networks with overseas universities etc.
  • □Proficiency in Japanese language (JLPT level N3 or higher) or proficiency in English.
  • □As a rule, applicants should be at least 20 years of age and no older than 40.
  • □Applicants must able to submit a school or university enrolment or graduation certificate as well as a letter of recommendation from an affiliated university or institution etc.
  • □Other requirements meeting any individual conditions stipulated by the host company.
Application & selection method
  • □Fill in the application form from the program website, and apply.
  • □Selection is conducted through document screening, primary interview (native language/English/Japanese), and secondary interview (Japanese/English).
  • □After interviews are complete, various certificates (university qualifications, language skills, etc.), letters of recommendation, photographs, documents required for the visa, etc. are to be submitted individually.
Main support for interns
  • □Accommodation support: 3,500 yen/day
  • □Round-trip economy class air ticket, travel insurance (international students already in Japan not eligible)
  • □Internship insurance
  • □Preliminary training courses
Main responsibilities of interns
  • □Formulation of an internship plan, developed through consultation with the host company around the start of the internship
  • □Participating in preliminary training and follow-up training for interns
  • □Undertaking the internship full-time during the internship period
  • □Undertaking management of their own safety and health as thoroughly as possible, including gathering emergency information for Japan, as well as communication, reporting, and consultation with the Program Office and the host company
  • □Participating in follow-up training and presentation of results
  • □Submitting a variety of documents, notifications, reports, evaluation reports, etc. before coming to Japan, as well as during and after the internship period
  • □Behavior demonstrating awareness as a beneficiary of public funds received from the Japanese government

※This program offers workplace experience, not actual employment. It aims to provide interns with workplace skills and know-how.
Please note it is not a substitute for casual or part-time employment etc.

Internship Process

  • step1 Recruitment & Matching
  • step2 Determining Acceptance & Procedures
  • step3 Running Internships

step1 Recruitment & Matching

1. Recruitment / information sessions1

Recruitment / information sessions

  • Intern recruitment will be performed both overseas and in Japan, targeting graduates from developing countries (OECD/DAC-listed countries).
  • Intern recruitment information sessions will be held in 19 cities in 7 countries (Vietnam, Indonesia, Thailand, Malaysia, India, China, and Japan). Please note that even non-participants in information sessions can apply for internships.
  • Information sessions to recruit host companies will be held in Tokyo, Osaka, Nagoya, Fukuoka, Sendai, and Sapporo.
2. Application / selection2

Application / selection

  • Apply from the program website.
  • Based on the application content, aptitude and experience/ability as an intern, understanding of the program intent, and any hopes and conditions in regard to the host company will be confirmed.
  • Selection is conducted through document screening, primary interview (native language/English/Japanese), and secondary interview (Japanese/English).
  • After interviews are complete, various certificates (university qualifications, language skills, etc.), letters of recommendation, photographs, documents required for the visa, Medical Questionnaire etc. are to be submitted individually.
3. Matching3

Matching

Matching

  • Based on registration information such as experience/ability of intern applicants, and hopes and conditions for acceptance of interns as well as implementation systems at host companies, the Program Office will perform selection and matching, prioritizing combinations that are expected to satisfy the intent of this program.
  • The Program Office will notify host companies and intern applicants of the results of matching. After mutual agreement is reached, matching is successful.

Matching

4. Notification of Screening Committee results4

Notification of Screening Committee results

  • Suitability of acceptance for matched interns will be verified by the Screening Committee, and if approved, both host company and intern will be notified of selection results.
5. Finalization of contract5

Finalization of contract

  • With respect to intern acceptance and internships, a contract among the Program Office, host company, and interns will be finalized, which will define the rules and obligations of intern acceptance.
6. Submission of internship plan6

Submission of internship plan

Submission of internship plan

  • The host company contacts the intern, and after consulting and coordinating regarding the mission, content, and schedule etc. of the internship, the host company reports online to the Program Office about the internship plan.
  • Submission of internship plan
  • The Program Office confirms that the content and achievable results of the internship plan adequately reflect the intent of the program, and that the mission and commitment of the host company’s intern officers are very clear, and that acceptance of interns is recognized as an important matter.

step2 Determining Acceptance & Procedures

step2 Determining Acceptance & Procedures

1. Approval of internship plan1

Approval of internship plan

  • Formulation of an internship plan is an important process in objectively understanding whether the company’s acceptance of interns is consistent with the objectives and goals of the program, and whether the internship will be fulfilling for both host company and interns.
  • If either host company or intern is found to significantly lack suitability as a host company or intern of this project (for example, failing to recognize the importance of consultation and coordination or failing to formulate an internship plan), or if the mission, content, or goal of the internship plan is not consistent with the spirit of this program, such that its suitability is not recognized, upon obtaining approval from the Screening Committee acceptance of the intern will be discontinued.
2. Notification of acceptance results2

Notification of acceptance results

  • After the internship plan is approved by the Program Office, notification of the acceptance decision will be sent both to the intern and the host company. Based on this notification, the host company will start preparing to accept the intern, and interns will start preparing for travel to Japan and participating in the internship.
3.Procedures3

Procedures

Procedures

  • The following arrangements* for travel and acceptance of interns will be handled by the Program Office.
    1. 1.Arrangements for round-trip ticket (economy class) to Japan
    2. 2.Acquiring visa
    3. 3.Travel insurance for travel to Japan (social welfare insurance does not apply)
      Details of insurance:
      Fatal injury 5 million yen, Permanent disability injury 5 million yen
      Disability/illness treatment expenses 6 million yen, Rescue expenses 6 million yen
      Fatal illness 5 million yen, Liability for compensation 10 million yen
    4. 4. Internship insurance
      *International students in Japan are not eligible for items 1–3 above.
  • The host company will offer support for the living arrangements of interns (such as accommodation arrangements and work commuting arrangements), as well as arranging a workplace environment for interns, including PC and Internet connection for interns, as well as desk, chair, office supplies, etc.

Internship insurance

4. Intern hosting & travel to Japan4

Intern hosting & travel to Japan

Intern hosting & travel to Japan

  • Acceptance of interns is divided among the following three groups and periods. Groups and acceptance periods are expected to be determined together with the acceptance decision.
    1. 1. International students in Japan: Mid-September to mid-November 
    2. 2. Overseas foreign nationals A: Late September to mid-December
    3. 3. Overseas foreign nationals B: Mid-October to late December

Intern hosting & travel to Japan

step3 Running Internships

step3 Running Internships

1. Preliminary training1

Preliminary training

  • The Program Office will conduct preliminary training for interns* in suburban Tokyo. Training will be conducted mainly in Japanese.
When Implemented Details Targets
1 month prior As a preliminary issue, submission of research and presentation materials concerning university of graduation Interns
Days 1–3 of preliminary training ・Creation of innovation
・Implementing PDCA
・Cross-cultural (Japanese) communication, etc.
Days 4–5 of preliminary training ・Team building
・Cross-cultural debate
・Presentations
・Discussion and review of planning for internship mission
Host company intern officers & interns (together)
*Preliminary training for host companies will be conducted over three days in a separate course.
2.Internship2

Internship

2.Internship

  • Internship time spent daily by each intern is to be determined individually through consultation between three parties—intern, host company, and Program Office—within the normal range of working days and working hours of the host company.
  • Immediately after the internship starts, the host company will conduct an orientation for the intern at the workplace. Internships should start from a solid understanding of this explanation of workplace rules and precautions, in order to ensure smooth implementation of the internship.

    2.Internship

  • Host companies and interns will create daily and monthly reports and submit these to the Program Office. Based on the content of reports, the Program Office may visit host companies as needed to gauge progress and understand the situation.
  • If an intern relocates his or her accommodation, the Program Office must be notified in advance so that the intern’s residential location is always known.
  • During the internship period, follow-up training sessions will be conducted for interns and host company intern officers in each region as necessary. These are opportunities to share challenges and success stories about hosting interns, teach each other ways to overcome cross-cultural conflict, and exchange views with other interns and host companies.
3.Presentation of results3

Presentation of results

Presentation of results

  • After completion of internships, presentation sessions for results will be held. Interns and host company intern officers will deliver joint presentations regarding results and achievement of the program’s mission at each host company.

Presentation of results

4.Return to home country / completion4

4.Return to home country / completion

  • Various reports, evaluation reports, payment settlement documents, etc. are submitted to the Program Office by host companies and interns, and the Program Office makes arrangements for the intern’s return home. The Program Office also pays human resource development support costs to the host company.